Virtus Group Job Board
Administrative Assistant
Saskatoon, SK, Canada .
full-time . June 16, 2026
Description
Vista by Virtus is not your typical accounting group. Born from the desire to work more closely with entrepreneurs, non-profits, and specialized professionals, Vista becomes an extension of every organization we support and delivers outsourced accounting and advisory services through the latest in financial technology.
The Position
The Administrative Assistant is a key role that supports the day-to-day operations of the Vista team by providing administrative and coordination support. You’ll be the central hub that keeps workflows running smoothly and manage the administrative and operational details that help our Controllers stay focused on client delivery.
What You’ll Do
Client-Focused Administrative Support
- Assists with coordinating client meetings and preparing client correspondence and documentation.
- Supports client onboarding activities and administrative set-up processes.
- Follows up on outstanding client-related work items and provides reminders to team members.
- Provides administrative support throughout the billing and payment process.
- Supports tracking of client-related metrics and other administrative activities to enhance the client experience.
Internal Administrative Support
- Prepares reports and provides administrative support to leadership and the broader team.
- Supports time tracking, reporting, and the maintenance of internal records and documentation.
- Maintains internal tracking tools and coordinates follow-up on action items.
- Provides day-to-day administrative support across systems and business processes.
- Coordinates meetings, prepares agendas, and records notes as required.
What You’ll Bring
- 3+ years of experience in administrative or operational support role. Experience working in a professional services environment is an asset.
- Exposure to administrative processes such as scheduling, reporting, onboarding coordination and/or documentation is an asset.
- Comfortable learning and working with multiple software platforms (e.g. Microsoft 365; workflow tools; specialized systems or databases).
- Process-oriented with the ability to help build, document, and improve workflows.
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities.
- Clear and professional written and verbal communicator.
- Adaptable and comfortable in a fast-paced, evolving environment.
Why Work with Us?
At Vista, people come first — our clients, our community, and our team. As a Saskatchewan Top Employer, you’ll join a collaborative group of professionals who take pride in helping clients succeed while constantly finding ways to improve how we work.
We offer:
- Competitive compensation and a comprehensive benefits package.
- Health, wellness, and pension programs.
- Paid vacation and personal days.
- Parking and flexible work arrangements.
- Professional development opportunities to help you grow.
- A fun, connected workplace culture that values innovation and contribution.